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1. What is the objective of the procure to pay process in Oracle?

The objective of the procure to pay process in Oracle is to complete the steps involving creating a requisition, creating a purchase order, receiving the material, creating an AP invoice, and making payments.

2. Who are the different user roles involved in the procure to pay process?

The different user roles involved in the procure to pay process are the supply chain implementation user, the financial implementation user, and the procurement manager.

3. How can the default charge account for a purchase requisition be replaced?

The default charge account for a purchase requisition can be replaced by clicking on the primary charge account on the requisition screen and entering a new account.

4. What are the different default details displayed in the delivery section of the requisition screen?

The default details displayed in the delivery section of the requisition screen include the requester, delivery date, delivery location, and address.

5. What are the advantages and disadvantages of negotiating RFI/RFQ requests for software requisitions?

Advantages of negotiating RFI/RFQ requests for software requisitions include increased competition and potential cost savings. Disadvantages include longer lead time and complexity in managing multiple quotes and timelines.

6. Outline a detailed process for creating a requisition for a software item, considering all the available options and default values. Include any negotiation and agreement steps if necessary?

Log in as the procurement manager.

Select the self-service procurement screen.

Click on more tasks and update requisition preferences.

Choose the desired destination type as expense or inventory.

If creating a requisition against a project or task, provide the project tasks and details.

Enter the default charge account for the purchase requisition.

If necessary, replace the primary charge account.

Cancel the default account if desired.

Review and edit the default delivery details.

Select the software item from the catalogue.

7. What is the purpose of changing the destination type from expense to inventory in the requisitions system?

The purpose of changing the destination type from expense to inventory in the requisitions system is to track material as inventory instead of an expense.

8. What does the Managing Approvals feature allow users to do in the requisitions system?

The Managing Approvals feature allows users to view and select requisitions for approval in the requisitions system.

9. What can be done to address the issue of the slow system in the requisitions system?

To address the issue of the slow system in the requisitions system, users can try submitting the requisition again or contact technical support for assistance.

10. What are the key stages in the Oracle P2P lifecycle and why are they important?

The key stages in the Oracle P2P lifecycle are requisitions, approvals, purchase orders, receipt of goods/services, invoice processing, and payment. These stages are critical because they ensure that the correct items are requested, approved, ordered, received, and paid for in a timely and efficient manner.

11. What setups are required for each section of the Oracle P2P lifecycle?

The setups required for each section of the Oracle P2P lifecycle may vary depending on the specific organisation’s requirements and configuration. However, typical designs include defining approval rules and workflows, setting up purchasing documents and templates, configuring receipt and inspection processes, and establishing payment methods and terms.

12. Design a process flow for the procurement to pay lifecycle in the Oracle system?

A process flow for the procurement to pay lifecycle in the Oracle system may include steps such as requisition creation, approval routing, purchase order generation, goods receipt and inspection, invoice processing, and payment authorization, with various validations and checks at each stage to ensure accuracy and compliance.

13. What tool creates documents like purchase orders and RFQs?

The Document Builder.

14. What is the difference between the procurement view and the requisitioning view in the Document Builder?

The procurement view is based on business units, while the requisitioning view is based on legal entities.

Users can create new negotiations by selecting the option in the platform.

16. What are the different sections and details available in the general section of the Document Builder?

The general section includes details about the buyer, default supplier side, supplier contact, communication methods, and payment methods.

17. What steps can be taken to streamline the receiving and delivery process in the Document Builder?

To streamline the process, a standard receipt can be selected and the material can be received through the put away process.

18. Design a process to ensure effective communication with suppliers in the Document Builder?

A process to ensure effective communication with suppliers in the Document Builder includes assigning a dedicated supplier contact, establishing clear communication methods, and regularly assessing communication effectiveness.

19. How can you view approvals for a specific document?

To view approvals for a specific document, you can click on the Manage Approval screen.

20. What is the initial status of a purchase order in Oracle EBS?

The initial status of a purchase order in Oracle EBS is Incomplete.

21. Devise a process for changing the organization in Oracle Fusion inventory management?

To change the organization in Oracle Fusion inventory management, you need to select the Know Your Seattle manufacturing organization, click on the ‘Change organization’ button, select the main inventory management page, click on the ‘Tasks’ button, select the results, and select ‘Receive expected shipments’ to search for the purchase order number and create a receipt.

22. What are some details included in the purchase order lifecycle column?

The purchase order lifecycle column includes shipment, receipt, date, invoice, and other details.

23. How can warehouse managers access inventory management and view specific information related to inventory counts?

Warehouse managers can log in with the SEM MPL user, navigate to supply chain execution, and view peaks, late-cycle count, cycle count sequences, and hand-on-hand value.

24. Create a procedure for cancelling a purchase order in Oracle EBS?

To cancel a purchase order in Oracle EBS, you need to go to the summary screen, search for the purchase order, select the order, and then click on the ‘Cancel’ option to initiate the cancellation process.

25. What is the standard method selected for reserve routing on the purchase order lines?

The standard method selected for reserve routing on the purchase order lines is the reserve routing method.

26. What is the purpose of clicking on the “put every step” button after selecting the task to deliver material into the warehouse?

Clicking on the “put every step” button after selecting the task is the action taken to deliver the material into the warehouse.

27. How can the user confirm if the on-hand quantity of an item has increased to 11 in the receiving process?

In the receiving process, the user can confirm if the on-hand quantity of an item has increased to 11 by selecting the “receiving” part.

28. What could be the possible reasons for the material being received but not delivered into the warehouse?

One possible reason for the material being received but not delivered into the warehouse could be a system error or a misconfiguration of the routing method.

29. How would you ensure accurate matching of invoices with purchase orders in the payables process?

To ensure accurate matching of invoices with purchase orders in the payables process, it is important to carefully enter the purchase order number and business unit details, and then apply the match to the line level.

30. Design a workflow to streamline the requisition, purchase order, and receiving process in Oracle EBS?

To streamline the requisition, purchase order, and receiving process in Oracle EBS, a workflow can be designed that automates the creation of purchase orders based on requisitions and triggers the receiving process upon completion of the purchase order.

31. What is the purpose of validating an invoice in Oracle EBS?

The purpose of validating an invoice in Oracle EBS is to ensure it is in the correct format and meets any custom hold requirements.

32. Describe the process of creating a purchase order and progressing it through the lifecycle?

The process of creating a purchase order starts with an incomplete status and progresses through open, closed, and finally closed. The requisition cycle shows the status of the requisition, and the purchase order lifecycle includes stages such as receiving, delivered, and invoiced.

33. Explain how to reopen a closed purchase order in Oracle EBS?

To reopen a closed purchase order in Oracle EBS, click on the ‘actions’ button.

34. What are the consequences of entering an incorrect value during the E three valuation process?

Entering an incorrect value during the E three valuation process can result in a mismatch and lead to errors in the invoice validation process.

35. Evaluate the importance of the AP invoice validation process in maintaining accurate financial records?

The AP invoice validation process is crucial in maintaining accurate financial records as it ensures invoices are in the correct format and any mismatches or custom holds are addressed.

36. Design a workflow for the p2p cycle in Oracle EBS, including requisitions, purchase orders, receiving, AP invoices, and payments?

A workflow for the p2p cycle in Oracle EBS can be designed to include creating requisitions, converting them to purchase orders, receiving goods, creating AP invoices based on received goods, and processing payments.

37. What is the purpose of the purchase order cycle?

The purpose of the purchase order cycle is to manage transactions and facilitate the creation, approval, and payment of goods or services.

38. What happens to the status of a purchase order once it is closed?

Once a purchase order is closed, its status cannot be changed and no further modifications can be made.

39. Explain the steps involved in reopening a closed purchase order?

To reopen a closed purchase order, click on ‘No reopen’ and follow the specified process or procedure.

40. What information does the graphical format of the purchase order cycle show?

The graphical format of the purchase order cycle shows the order, received, delivered, invoiced, and shipment numbers, providing a visual representation of the transaction and its progress.

41. Compare and contrast the requisition lifecycle in Oracle Fusion with the requisition cycle in Oracle EBS?

The requisition lifecycle in Oracle Fusion includes creating a requisition, creating a purchase order, receiving it, creating an AP invoice, and making payments. It differs from the requisition cycle in Oracle EBS, which involves internal requisition and internal sales order processes.

42. Design a more efficient and streamlined purchase order cycle that maximises efficiency and reduces errors?

To design a more efficient and streamlined purchase order cycle, consider implementing automation tools, integrating systems, improving communication channels, and conducting regular process audits.