In this SAP VIM Interview Questions Blog, we will cover some frequently asked questions.

With its robust solution and easy bill processing features, SAP Vendor Invoice Management automates and simplifies processing bills from suppliers for businesses.

To help ensure success in any SAP VIM interviews you might encounter, this blog offers comprehensive assistance and will serve as your go-to place.

This blog covers various questions commonly posed during interviews, so regardless of your level of expertise in VIM you are sure to gain new knowledge!

So, let’s get going and learn something!

Let’s dive right in.

1. What is SAP VIM?

SAP VIM is a digital integrated and automated invoice processing system that automates vendor invoice processing, ensuring accurate payment to vendors on time and at the lowest cost.

2. What is the purpose of VIM?

The purpose of VIM is to automate vendor invoice processing, ensuring accurate payment to vendors on time and at the lowest cost.

It offers maximum validations to prevent invoices from being posted incorrectly, allowing for exception handling.

VIM also has functionality to route invoices to requesters and approvers, allowing for proper validation and posting.

3. How does VIM work?

VIM is designed to automate vendor invoice processing by having proper validations in the system, ensuring correct posting.

It is an automation tool with inbuilt OCR functionality, extracting information from the invoice face.

This end-to-end process can be automated, reducing interactions between AP processors, saving costs for businesses.

4. What are the standard transaction codes used in SAP for vendor invoice processing?

The standard transaction code in SAP is MIRO, which is used for posting PO-based invoices. The other transaction code is FV 60, which is used for posting non-pure invoices.

The minimum bare and bear fields include invoice state, vendor invoice date, vendor invoice reference, vendor invoice amount, tax amount, company code, and purchase orders.

5. What is the relation between VIM and SAP transaction codes?

VIM sits before the Miro transaction, and another transaction code is used to post the invoice in VIM, which calls the Miro transaction to post it.

To post pure base invoices, the MIRO transaction code is used, while for non-pure invoices, the FV 60 transaction code is used.

6. What is a vendor invoice management system?

A vendor invoice management system is a solution that automates vendor invoice processing in businesses.

7. What is the SPRO path?

The SPRO path is used by functional consultants to configure the system based on business requirements, such as company code creation and document types.

8. How does the vendor invoice management system work?

The system works by ingestion, where hard copy invoices are converted into soft copies and then ingested in Vim. The OCR solution fetches information from the invoice face and sends it back to SAP ERP.

Once extracted, it is sent back to the SAP to be further validated via APT. Once approved, the invoice is posted accordingly, and payment is run with the F110 transaction.

9. What is the archive doctype?

The archive doctype is a type of document that holds a unique ID and control parameters. It is created by a SCCP consultant to retrieve an invoice copy from the archive server.

10. What is the OAWD?

The OAWD is based on the requirement and can be written as a pre-setting folder. In the case of non-OCR technology, the scanning process will be done by the APT or scanning team.

11. What are the main tables in the system?

The main tables in the system are the main standard Windows and the enterprise scan tool.

12. What is the possibility of restricting image visibility for certain documents?

The possibility of restricting image visibility for certain documents, such as invoices, is through the content repository ID.

If the content repository ID is not available, the content repository ID can be changed to make all document IDs, including images, invisible to anyone.

13. What is the new archive doc type?

The new archive doc type is NPO (Non-Property Organization).

14. How can archiving be restricted to specific users?

Archiving can be restricted to specific users through customization. The basis team can remove content repositories from the server based on the agreement between the client and the server.

15. What is the relationship table?

The relationship table shows the relationship between the SCP object, BIM block, content repository, dog ID, and document. Everything is stored in the PO a zero one.

16. What are roles in a system?

Roles in a system are person or work center that takes action on specific items. They can be created using transaction codes, role templates, role templates, and user assignments.

17. What are the three types of templates?

The three types of templates are field-based, organizational unit-based, and function module-based.

18. What is the functional model?

The functional model is used for creating Functional Models (FMS) for buyers.

19. What is the key determination field?

The key determination field is for the field-based template and used to determine the role to be selected.

20. What is the purpose of the “Select” tab in SAP?

The “Select” tab in SAP is used to select “Select Rule” and “Star” in order to view the FMSs.

21. What are the FMSs?

FMS stands for Functional Model System. It provides a hint about which FMS to use with a short text description.

22. What is the purpose of the organization unit in the functional model?

The organization unit is the default in the functional model, and it is used for creating roles and templates.

23. How do users access the template fields and details for their roles?

Users can access the template fields and details for their roles by using the functional model.

24. What is the difference between an organizational-based template and an agent-based template?

An organizational-based template selects a specific agent type, which can be multiple agents like work centers. An agent-based template does not select a specific agent type.

25. What is the role of the PPM transaction in the workflow?

The PPM transaction is used by the HR department to create a new work center for each country. The workflow can be triggered to these agents, which can be viewed as a WP transaction.

26. What is the purpose of assigning users to process invoices?

Assigning users to process invoices is used for both field-based and organizational-based templates in 9CX4.

27. What is the role of the VIM process type in Vim?

The VIM process type is used to process invoices in Vim.

28. What are the standard process types in Vim?

Standard process types include one series for PO base, two series for non-PO base, three series for down payment, four series for specific countries, and seven series for custom processes.

29. What is the purpose of creating custom process types in Vim?

Custom process types can be created in Vim to make the process more understandable and to ensure correctness.

Take a look at our extensive multiple-choice questions (MCQs) section, which contains questions that have been hand-picked to better prepare you for your next interview.

1. Which transaction code is used for posting PO-based invoices in the VIM system?

a) OAWD

b) MIRO

c) OPT/VIM

d) FV 60

2. What is the transaction code FV 60 used for in VIM?

a) Posting PO-based invoices

b) Ingesting scanned invoices

c) Posting non-PO invoices

d) Invoice extraction with OCR

3. What is the primary function of OCR within VIM?

a) Linking invoices to specific ledger entries

b) Converting invoices to PO-based

c) Routing invoices for approvals

d) Extracting information from the invoice face

4. What is the transaction code /OAWD used for in the VIM process?

a) Checking tax amounts on invoices

b) Uploading scanned invoices

c) Posting PO-based invoices

d) Making payments to vendors

5. In the VIM system, what is the purpose of assigning object types such as ‘/OPT/V1001’ or ‘BUS2081’?

a) For order posting

b) To process payment runs

c) To create new archive doctype objects

d) For non-PO invoice posting

Here we examined some of the most frequently requested interview questions about VIM and its fundamental principles and features.

As you prepare to interview at VIM, we hope the information in this blog has proven helpful in your preparation process.

Stay abreast of VIM news and updates in order to stay ahead of your competition and ensure a smooth interview experience!

We wish for success for each and every one!