SAP Project System enables enterprises to plan, execute, and monitor projects efficiently. With an integrated set of tools that accommodate project scheduling, budgeting, resource allocation and cost accounting.

This SAP PS Interview Questions blog serves to inform individuals looking to expand their understanding or apply for careers in SAP PS.

Our blog also contains frequently posed interview questions to make understanding them.

As part of our efforts to assist with comprehension and providing timely responses, each question includes a detailed explanation.

Prepare yourself, and let’s start!

What is a Work Breakdown Structure (WBS) in the SAP project system?

The Work Breakdown Structure (WBS) is a crucial component of the SAP project system that provides a framework for all objects within a project.

It consists of WBS elements and their hierarchical order, with default values and profile data transferred to new WBS elements.

What are the various options for creating a WBS structure in the SAP project system?

The project builder, structure planning, project planning board, and work breakdown structure are the various options for creating a WBS structure in the SAP project system.

What are the different methods of creating WBS elements?

Direct creation, indirect methods, network creation, assembly processing, and transfer simulation are the different methods of creating WBS elements.

What are WBS elements used for?

WBS elements describe tasks or partial tasks that can be divided into smaller, more manageable components.

What are the operational indicators in WBS?

Operational indicators define the characteristics of controlling elements and specify tasks performed by WBS elements during the project.

What are the planning elements in WBS?

Planning elements plan costs and allocate resources to specific tasks or activities within a project.

What are the billing elements in WBS?

Billing elements plan revenues and track invoices sent to clients for completed work.

What are statistical indicators in WBS?

Statistical indicators determine whether a WBS element is used for statistical purposes or accurate cost accounting.

How do you define the hierarchy structure from the keys defined for WBS elements?

An appropriate project coding mask must be defined in customising to derive the hierarchy structure from the keys defined for WBS elements.

What are additional functions that can be assigned to WBS elements?

Additional functions that can be assigned to WBS elements include milestones, building plans, documents, project teams, and investment program items.

What is the standard work breakdown structure, and when can it be used as a template for creating WBS elements?

The standard work breakdown structure can be used as a template for creating operative or standard WBS elements if it is created, released, or closed.

To create a WBS scheduling profile in the SAP project system, customising settings for WBS elements is necessary. A standard profile is created by SAP, which includes scheduling types, methods, and adjustments. A new WBS scheduling profile is created, considering forward scheduling and network-determining dates.

How are WBS elements created in the SAP project system?

There are two methods for creating WBS elements in the SAP project system: direct and indirect. Direct methods involve using the project builder transaction code CJ20nr, while indirect methods involve creating a project from the planning board or directly from the transaction CJ01.

What is the project definition, and what information is included?

The project definition includes the project description, system status, user status profile, coding mask, and primary data for the WBS element.

What are the different levels in a WBS element hierarchy?

The WBS element hierarchy includes the first level, followed by the second level WBS. Each element is assigned a project type, such as civil, equipment, or preoperative.

The second level WBS hierarchy is created under the project second level, which includes the project type, priority, summarization, planning, account assignment, dates, assignments, control information, control information, and scale.

What is the purpose of creating a WBS structure for a project?

The purpose of creating a WBS structure for a project is to hierarchically organize and manage the project elements, including tasks, resources, and costs.

What are the different levels of a WBS structure?

 The different levels of a WBS structure typically include the main project, sub-projects, tasks, and sub-tasks.

 What is the role of account assignment in a WBS structure?

Account assignment assigns costs to specific accounts or categories within a WBS structure, allowing for accurate cost tracking and reporting.

What is the role of actual posting in a WBS structure?

Actual posting records actual costs incurred during a project against the corresponding WBS elements, allowing for real-time cost tracking and analysis.

 What is the role of planning integration in a WBS structure?

Planning integration integrates different planning elements, such as scheduling, costing, and resource allocation, into a single cohesive plan.

What is the role of control information in a WBS structure?

Control information is the data and documentation used to monitor and control project progress, including costing sheets, overhead keys, investment profiles, result analysis keys, and statistical keys.

How can a WBS structure be created in your system?

A WBS structure can be created in your system using the total tab, which has four text fields and two number keys with units and dates.

Additionally, the system can create the structure derivation and append values to the total level. The account assignment and actual posting can be done at the lower levels.

What are some methods for creating a WBS structure in your system?

Some methods for creating a WBS structure in your system include creating it from the planning board, using an existing project as a template, and creating it directly from a transaction.

What is the direct transaction method for creating a WBS structure in a project?

The direct transaction method for creating a WBS structure in a project involves copying the WBS elements from an existing project and including them in the new project. Users can remove or delete elements as needed.

What is the single WBS element method for creating a WBS structure in a project?

The single WBS element method for creating a WBS structure in a project involves creating one from the project definition. This is useful when only one element is needed.

What is the project planning board method for creating a WBS structure in a project?

The project planning board method for creating a WBS structure in a project involves using the project planning board for structure planning.

What is the project builder method for creating a WBS structure in a project?

The project builder method for creating a WBS structure in a project involves using the project builder screen, which allows users to view existing projects, create new ones, change templates, and view the history of projects.

What is the WBS overview in the project builder?

The WBS overview in the project builder shows the list of WBS elements, their organisation, responsibilities, control, tab, and overall tab information.

What are the individual WBS details in the project builder?

The individual WBS details in the project builder can be viewed by clicking the details button for a specific WBS element.

What is the mass changes option in the project builder?

The mass changes option in the project builder allows users to changethe information in a project definition or WBS elements in change mode.

It’s time to use our blog’s MCQs (Multiple Choice Questions) to test your knowledge.

1. What is the primary function of the Work Breakdown Structure (WBS) in SAP project system?

a) Define the overall project objectives

b) Provide a framework for all objects within a project

c) Specify tasks performed by WBS elements during the project

2. What are the various options for creating a WBS structure in the SAP project system?

a)  Project builder, structure planning, project planning board, and create work breakdown structure

b)  Standard work breakdown structures, simulation versions, different methods of creating WBS, grouping WBS elements, and project summarization indicators

c) All of the above

3. What are the default values and profile data that are transferred to new WBS elements in SAP project system?

a) Project name, start and end dates, budget, and resource requirements

b) Project definition, system status, user status profile, coding mask, and basic data for the WBS elemen

c) Planning profile, budget profile, accounting profile, and statistical profile

4. What is the purpose of Milestones in SAP project system?

a) Define significant events in a project flow and plan costs, account assignment, and billing revenues

b) Plan costs, account assignment, and billing revenues

c) Specify tasks performed by WBS elements during the project

5. What is the purpose of the Project Builder in SAP project system?

a) Create new projects and WBS structures from existing templates or copy from existing ones

b) Manage project schedules and resources

c) Plan costs, account assignment, and billing revenues

Answering these queries provides a deep-dive into SAP PS, one of the most sought-after SAP suite modules.

These questions provide you with all of the knowledge needed to ace an SAP PS interview, from understanding fundamental project system principles and operations to exploring its numerous features and benefits.

I hope your SAP PS interview goes smoothly!