<\/span><\/h3>\nImagine placing an order for 10 laptops. The supplier receives the PO, but later the business realises they need two additional laptops.<\/p>\n
Instead of creating an entirely new order, the system generates a change order. This update modifies the original PO, making it easier to track adjustments without duplicating documentation.<\/p>\n
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The key steps in managing a change order often include:<\/p>\n
Initiating the Change Order<\/strong> \u2013 The system creates a change record linked to the original purchase order.<\/p>\nProxying the PO<\/strong> \u2013 Acting on behalf of the requester to start the change process.<\/p>\nUpdating Details<\/strong> \u2013 This could involve changes in quantity (e.g., laptops), cost centre allocation, or due dates.<\/p>\nSupplier Acknowledgement<\/strong> \u2013 The supplier must confirm and sometimes create a new PO version before changes take effect.<\/p>\nApproval & Printing<\/strong> \u2013 The updated PO is approved, printed, and shared with the supplier.<\/p>\nThis structured process ensures all changes are documented and auditable.[\/et_pb_text][et_pb_text _builder_version=”4.9.7″ text_font=”Georgia||||||||” text_text_color=”#000000″ text_font_size=”22px” text_line_height=”1.9em” max_width=”800px” max_width_last_edited=”off|phone” custom_margin=”|||10%” custom_margin_last_edited=”off|desktop” text_font_size_tablet=”” text_font_size_phone=”” text_font_size_last_edited=”on|phone” text_line_height_last_edited=”off|phone”]<\/p>\n
<\/span>Handling Receipts and Supplier Decisions in Workday<\/strong><\/span><\/h3>\nOnce items are delivered, receipts need to be created and matched with POs. A complication arises if the receipt already exists:<\/p>\n
Cancel the Receipt<\/strong> \u2013 If the changes fundamentally affect the order.<\/p>\nCreate a New PO<\/strong> \u2013 If the changes cannot be integrated into the existing structure.
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